A Complete Guide to DLT Registration & SMS Payment Process for Schools

Introduction :

In today’s A Complete Guide to DLT Registration & SMS Payment Process for Schools . digital school environment, SMS remains a critical communication channel. From sending attendance alerts to fee reminders, circulars to exam schedules, bulk SMS ensures that schools stay connected with parents in real time. However, since 2020, the Telecom Regulatory Authority of India (TRAI) has made it mandatory for organizations to register with the Distributed Ledger Technology (DLT) system to streamline and secure SMS communications.

If your school sends bulk messages—especially using ERP platforms like Schoolyam—this comprehensive guide will help you navigate DLT policy, registration, and payment processes effortlessly.

What Is the DLT Registration?

The DLT (Distributed Ledger Technology) system was introduced by TRAI to regulate SMS traffic and eliminate spam. It uses blockchain to maintain a transparent and verified record of senders, templates, and content. Every business or institution that sends bulk SMS must register as an entity and use pre-approved templates and sender IDs.

Schools fall under this category and must register with a DLT portal (e.g., Jio, Airtel, Vodafone Idea, BSNL) before continuing any form of mass communication through SMS.

Why DLT Compliance Matters for Schools

Schools rely on SMS for a variety of essential notifications:

• Admission announcements
• Parent-teacher meeting invites
• Attendance and absence alerts
• Exam timetables
• Fee payment reminders
• Emergency or holiday alerts

Without DLT registration, these messages are likely to be blocked or marked as spam. To maintain consistent communication and avoid delivery failures, DLT compliance is no longer optional—it’s required.

Step-by-Step Guide to DLT Registration for Schools

Here’s how your school can complete the DLT registration and payment process:

Step 1: Entity Registration
Start by registering your school on a DLT portal such as:

• Airtel DLT: https://www.airtel.in/business/commercial-communication/home
• Jio DLT: https://trueconnect.jio.com
• BSNL or Vodafone DLT platforms

Upload necessary documentation, including:

• PAN card of the Trust/Society
• Registration certificate and address proof
• Contact and email of the authorized signatory
• Identity details of the responsible person

Once verified, you will be assigned a unique Entity ID.

Step 2: Payment of Registration Fee
After registration, log in to the portal and pay the yearly fee of ₹5900 (₹5000 + 18% GST). Payment options include debit/credit card and net banking.

Step 3: Register Your Sender ID (Header)
Your SMS messages will be sent from a unique 6-character alphabetic Sender ID (e.g., SCHYAM). You will need separate headers for:

• Transactional messages
• Promotional messages
• Service messages

Step 4: Configure SMS Workflow
An SMS workflow allows you to automate message triggers—for example, sending an alert when a student is absent or when fees are due.

Step 5: Register Message Templates
Each message must follow a predefined format with variable placeholders (e.g., {#var#}). Submit these templates for approval before use.

Step 6: Integrate with SMS Provider or ERP
Once templates are approved, link your setup with an SMS provider or your School ERP like Schoolyam. This automates message delivery and minimizes manual effort.

Step 7: Map Templates for Each Use Case
Every SMS sent must be linked to its corresponding approved template. Any mismatch can result in the message being blocked.

Summary of DLT Fees

Key Benefits of DLT Compliance for Schools

• Assured delivery of critical notifications
• Reduces chances of spam or message blocking
• Enhances trust with parents and guardians
• Meets all TRAI and telecom operator regulations
• Saves time and operational costs

Conclusion :

A Complete Guide to DLT Registration & SMS Payment Process for Schools . Becoming DLT-compliant may seem complex at first, but with platforms like Schoolyam offering end-to-end support, the process becomes seamless. From setting up your entity ID to automating SMS workflows, DLT registration helps schools ensure timely, secure, and uninterrupted communication.

So don’t wait—register now, automate your alerts, and ensure your school remains compliant, connected, and communication-ready!

A Complete Guide to DLT Registration & SMS Payment Process for Schools.