5 Reasons Teachers Are Losing Time & What You Can Do About It. Teachers join the profession to make an impact in the classroom, not to drown in paperwork. Yet every week, nearly 12 hours are lost to admin tasks like attendance, marks, circulars, and coordination. That time should be spent on teaching, planning, and connecting with students.
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Here are 5 reasons why that time is going, and lastly, we’ll discuss what schools can do to fix it.
- Attendance Registers Still Eat Up 30+ Minutes a Day
- Mark’s Entry Feels Like a Full-Time Job
- Circulars and Homework Are Still on WhatsApp
- Every Minute Spent on Principal’s task= A Minute Lost for Students
- Manual Report Card Compilation is a Headache
Attendance Registers Still Eat Up 30+ Minutes a Day:
“Ma’am, he was absent!”
“No ma’am, I was in class!”
And the teacher? Caught in the middle, flipping through old registers to confirm what happened.
What should be a 2-minute task often becomes a 30-minute distraction.
First, they mark attendance in the register. Then, enter it again in Excel. And sometimes, report it to a coordinator or to the Principal separately.
If there’s an error? It becomes a problem for the teacher, student, parent, and office. (All of them)
Multiply that across 4–5 classes a day, and you’ve already lost a big chunk of productive time before the teaching even begins.
All of this happens just to take attendance.
Mark’s Entry Feels Like a Full-Time Job
It’s exam season.
But instead of focusing on student progress, teachers are buried in mark entry.
First, they note it in a register. Then, enter it again into Excel. Some schools ask for subject-wise breakdowns in separate formats. And in some cases, teachers even end up sending screenshots over WhatsApp for recordkeeping.
It doesn’t stop there, just there, if there’s a single correction or missing entry? The whole process needs to start again.
Mark’s entry of students shouldn’t feel like a second job.
But right now, for many teachers, it does!
Circulars and Homework Are Still on WhatsApp
- Type out the circular or homework
- Forward it to multiple WhatsApp groups
- Answer the same question 10 times in different chats
It sounds simple, but this eats up a teacher’s energy and focus. There’s no central record, no tracking, and no guarantee that the message reached everyone, or was understood the way it was intended.
Shouldn’t this process be easier, faster, and more reliable?
Every Minute Spent on Admin = A Minute Lost for Students
Teachers are losing up to 12 hours a week to tasks that have nothing to do with teaching.
Now think about what could be done with that time:
-Identifying students who are falling behind and need support
-Building trust, connection, and a positive classroom environment
-Contributing to school culture and team collaboration
Instead, that time gets swallowed up by registers, data entry, and never-ending coordination.
And who pays the price? The students.
When teachers are overloaded with work, their focus and energy shift away from the students.
Give teachers their time back, and you’ll see the difference in every classroom.
Manual Report Card Compilation is a Headache
Even after entering marks, the real struggle begins:
Formatting, calculating grades, checking for errors, and printing Student report cards.
It’s repetitive, stressful, and prone to mistakes. And yes, it eats up entire weekends.
What You Can Do About It:
The problem isn’t the teachers, the problem is how they’re stuck in.
Teachers need tools that simplify, not complicate. That’s where Schoolyam Software comes in and helps you. It brings everything like attendance, marks, communication, homework, circulars, reports, into one connected, easy-to-use system. No more switching between apps or repeating the same task twice.
With Schoolyam, teachers get back the time they lose to schoolwork. And when that happens, classrooms become more focused, students get more attention, and schools run smoother. It’s not just about digitalising, it’s about freeing teachers to do what they do best. (And that is Teaching)
RIGHT TEACHERS?
And if you want transformation in your schools, Contact our Experts now!
We have helped 200+ schools with their Transformation.
5 Reasons Teachers Are Losing Time & What You Can Do About It.
